Sailing boat

Privacy Policy

RHYC (the ‘Club’) is committed to protecting privacy and confidentiality of personal information.  Collecting, using and disclosing personal information in an appropriate, responsible, and ethical manner is a requirement of RHYC’s daily operations.  Therefore, RHYC has developed this policy about the methods implemented to protect the information provided to us. Please review this policy for the most recent information and procedures as it may be updated periodically. Included in this policy is contact information should you have any questions.
This Policy applies to all personal and confidential information within RHYC’s possession and control.

Personal Information is defined as any identifying information about an Individual or group of individuals, including name, marital status, date of birth, address, phone number, email address, social insurance number, nationality, gender, financial data, credit card numbers, insurance documentation, etc.

Personal Information as noted above is typically collected through membership application forms, event bookings and various documents that are provided to the Club from time to time.

Personal Information will only be collected from an Individual with consent, either express or implied. Regarding sensitive information, such as financial information, the Club will require the Individual to provide express consent either in writing or orally.  When providing credit card information, the Club requires a signature as express consent to allow the credit card information to be used for payment purposes.
An Individual’s Consent occurs and is obtained when an individual signs an application or other form containing personal information, thereby authorizing RHYC to collect, use and disclose the individual’s Personal Information for the purposes stated on the form or in the Appropriate Use section of this policy.

Appropriate Use

Club Membership:
RHYC uses the Personal Information solely for the purpose of conducting business (e.g. roster, account management, communications, etc.)

In order to gain access to website secure sites as a Member, you may be asked to provide data including your name, address, email address, contact information, photo, or username and password. While our website is accessible without providing all of this information, nevertheless it may be required to access certain pages within the website. Access to these secured pages requires Member username and password. Personal information is obtained to create a profile that best serves our Members. Information may also be used to contact Members electronically. You may change your user information by updating your user profiles.

Club Roster:
To allow communication between Members, the electronic and printed Member Roster is strictly limited for personal use by Club Members only.  Members cannot use the names of Club Members and/or their contact information for any commercial or solicitation purposes whatsoever.

Photographs may be taken from time to time at events or activities at the Club for use on the website, the Club’s face-book page (a closed to Members only site), or for media and promotional and media uses.

Policy Statement
RHYC does not sell, trade or transfer any user information to third parties. Your information may be used for direct emailing, newsletters or Club information/notifications. You may agree to provide your Personal Information to third parties that provide content for Club offerings in which case you are then subject to their company privacy policies.
RHYC will keep all Personal Information that a Member and or Individual provides secure from inadvertent disclosure.  Further, the information retained will only be kept for as long as necessary to provide the Member and or Individual with the proper and necessary services (e.g. account billings, notices, etc.).
However, RHYC is required to maintain certain Personal Information for a period of time for various reasons, including income tax purposes. All Personal Information will be disposed of when appropriate, and in a manner which respects the Individual’s privacy.

Review Personal Information held by RHYC
Should a Member and or Individual wish to review their Personal Information held by RHYC, the Member and or Individual may make a request to RHYC. In most circumstances, RHYC will grant the Member and or Individual access to their Personal Information upon a written request by the Member and or Individual and satisfactory identification. Accuracy of a Member’s and or Individual’s information is important; therefore it is incumbent on the Member and or Individual to notify RHYC if there are errors, or omissions of fact.
Further, a Member and or Individual may choose to withdraw consent of RHYC’s use of their Personal Information.  This withdrawal of consent may have an impact on their Membership and or performance of services.

Please contact us with any questions in regards to this Privacy Policy at:
Telephone: 905-528-8464 x 221

Version 1: June 21, 2018